Texas Tech University Health Sciences Center hiring Administrative Business Asst in Odessa, Texas, United States | LinkedIn (2024)

Position DescriptionServes as the principal secretarial support to a department head. This classification is restricted for use in the office of a chairperson of a large academic department, a director of a large approved center or institute, a director of a budgeted large administrative department, or a higher-level administrative officer. Responsible for independently performing highly responsible and confidential clerical duties. May be required to supervise a clerical staff and/or assume considerable responsibility for office management. A thorough knowledge of the policies and procedures of the employing unit as well as a familiarity with overall University policy is necessary to conduct the assigned work. Performance evaluation is based on the coordination and accomplishment of office activities within established policies.

Org Level 7544001 - Regional Dean Admin Ode

Org Level 1Texas Tech Univ Health Sciences Ctr

CampusHSC - Permian Basin

DepartmentRegional Dean Admin Ode

Major/Essential FunctionsThe Texas Tech University Health Sciences Center School of Medicine at the Permian Basin seeks a highly organized and detail-oriented Administrative Business Assistant to provide exceptional support to our leadership team. This fast-paced role requires a skilled multi-tasker with proficiency in Microsoft Office and Outlook.

Required QualificationsHigh school diploma or equivalent. Four years of progressively responsible clerical experience, with one year of supervisory experience. Additional education and/or related experience to equal four years may substitute on a year-for-year basis.

Preferred Qualifications

• Strong administrative experience: Proven ability to thrive in a dynamic, fast-paced environment, managing multiple tasks simultaneously.
• Excellent communication skills: Adept at handling phone and email inquiries professionally, while effectively screening calls and mail for various leaders.
• Time management and prioritization: Exceptional time management. Experience in prioritizing tasks and managing deadlines efficiently.
• Technical proficiency: Proficient in Microsoft Office (Word, Excel, PowerPoint) and Outlook for scheduling meetings and managing calendars.
• Discretion and confidentiality: Ability to handle sensitive information with the utmost discretion.
• Teamwork and collaboration: Experience working effectively with colleagues across multiple departments within the School of Medicine.
• Availability: Ability to work within standard business hours (8:00 am - 5:00 pm) with occasional before/after-hours or weekend work as needed.
• Organizational skills and attention to detail: "Highly organized and detail-oriented"
• Additional responsibilities: answering calls, managing schedules, ordering supplies, preparing the suite, and scheduling meetings.

Required AttachmentsCover Letter, Recommendation/Referral, Resume / CV

Pay StatementCompensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website.EEO StatementAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery ActThe Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website.

Pay BasisHourly

Pay Grade Minimum15.00

Pay Grade Maximum25.78

Grant Funded?No

Job TypeFull Time

Job GroupExecutive and Admin Assistants

ShiftDay

Schedule DetailsMonday - Friday, 8:00 AM to 5:00 PM

Travel RequiredUp to 25%

Does this position work in a research laboratory?No

Air Force Specialty Code3A1X1, 8A200

Army Military Occupational Specialty Code36B, 42A, 56M

Marine Military Occupational Specialty Code0111

Navy Enlisted Classification CodeAZ, RP, YN